By applying for exhibitor/Artist alley/Table space (Exhibitor) at Geek Markets (Exhibition), your brand/business or organisation agrees to abide by the Terms and conditions listed below.
Space Allocation & Usage
Exhibitors are strictly limited to occupying only the floor space allocated to them by Geek Markets Pty Ltd (“the Organiser”). All products, displays, signage, furniture, and related equipment (“Product(s)”) must remain entirely within the designated boundaries of the Exhibitor’s booth space and must not overhang, protrude, or otherwise encroach upon aisles, walkways, adjacent booths, or venue exits at any time.
Union Membership & Insurance Compliance
All personnel engaged in booth construction, display installation, or dismantling must be financial members of an appropriate Trade Union, where required by law. Exhibitors are responsible for ensuring all personnel are covered by valid and current Workers Compensation Insurance and any other legally mandated insurances for the duration of their participation in the Exhibition.
Product & Booth Restrictions
Exhibitors must not obstruct, block, or interfere with venue safety features, including but not limited to, fire exits, access ways, or emergency equipment. The Organiser reserves the right to demand immediate removal or adjustment of any Product, structure, or display that it deems to be in violation of this clause.
Exhibitor Passes
The Organiser will issue entry passes to Exhibitors and their authorised personnel. These passes are non-transferable and permit access to the Exhibition premises during official Exhibition hours, including bump-in and bump-out periods as designated by the Organiser.
Product/Booth Removal Restrictions
No Exhibitor may remove, pack down, or dismantle any Product, booth, or display before the official closing time of the Exhibition without prior written consent from Geek Markets Pty Ltd. Breach of this clause may result in immediate expulsion from the event and forfeiture of any future participation rights.
Photography & Media
Only official photographers and media representatives appointed by the Organiser are permitted to take photographs, videos, or other media content within the Exhibition venue. Exhibitors, media, or third parties wishing to undertake photography or filming must obtain prior written approval from Geek Markets Pty Ltd. Unauthorised photography or recording is strictly prohibited.
Right to Amend, Alter, or Relocate Booth
Notwithstanding any provision to the contrary, Geek Markets Pty Ltd (“the Organiser”) reserves the absolute right, at its sole discretion, to amend, alter, or relocate the location of the Exhibitor’s allocated booth at any time prior to or during the Exhibition. The Exhibitor agrees it shall not object to any such amendment, alteration, or relocation.
Exhibitor’s Right to Terminate due to Relocation
Should the Exhibitor not approve of a proposed relocation, the Exhibitor must provide written notice of its objection and intent to terminate this agreement within seven (7) days of receiving notification of the relocation from the Organiser.
Organiser’s Right to Withdraw Relocation
Upon receipt of such notice from the Exhibitor, the Organiser shall have seven (7) days to provide written confirmation withdrawing the proposed relocation. If the Organiser does not issue such written withdrawal within this period, this agreement shall be deemed terminated, and the Exhibitor shall be entitled, as its sole and exclusive remedy, to a full refund of all exhibition fees paid to Geek Markets Pty Ltd. No other claims for damages, consequential loss, or compensation of any kind shall be entertained.
Testing & Tagging Compliance
All electrical appliances, equipment, lighting, power boards, and extension leads to be used within the Exhibition must be tested and tagged in accordance with current State Work Health & Safety Regulations and Australian Standard AS/NZS 3760:2000 (or any subsequent revision). Testing and tagging must be carried out by a licensed and qualified electrician prior to bump-in.
Exhibitor Responsibility
It is the Exhibitor’s sole responsibility to ensure that all electrical equipment and leads are tested, tagged, and fully compliant prior to their arrival at the Exhibition venue. The Organiser strongly advises all Exhibitors to engage their own certified electrician to complete testing and tagging prior to the event.
On-Site Test & Tag Availability
The Organiser makes no guarantee that on-site testing and tagging services will be available during bump-in or the Exhibition period. The availability of such services, if any, shall be at the sole discretion of the Organiser and may incur additional fees.
Non-Compliant Equipment Enforcement
The Organiser reserves the absolute right to inspect all electrical equipment and cables at any time. Any item found to be untested, untagged, or non-compliant will be immediately removed from operation. The Exhibitor must, at their own expense, ensure such items are either removed from the venue or tested and tagged by a qualified electrician prior to use.
Liability Waiver
The Exhibitor acknowledges that Geek Markets Pty Ltd accepts no liability whatsoever for any loss, damage, injury, or disruption caused by non-compliant or faulty electrical equipment supplied by the Exhibitor. Any breach of these conditions may result in immediate expulsion from the Exhibition without refund.
Booth Cleanliness During Exhibition
The Exhibitor shall maintain the cleanliness and tidiness of their allocated booth space at all times throughout the duration of the Exhibition. Should the Exhibitor fail to do so, Geek Markets Pty Ltd (“the Organiser”) reserves the right, without prior notice, to arrange for the cleaning and removal of any waste, debris, or rubbish from the Exhibitor’s booth. All associated costs shall be recoverable as a liquidated debt from the Exhibitor to the Organiser.
General Venue Cleaning
The Organiser will provide general cleaning services for the common areas of the Exhibition venue only. Cleaning of individual booths and the removal of Exhibitor-specific waste remains the sole responsibility of the Exhibitor.
Booth Condition & Damage Liability
Upon completion of the Exhibition, the Exhibitor must remove all Products, display materials, tools, and equipment from their booth and the Exhibition venue. The Exhibitor must ensure the booth space is returned to its original condition, free of damage, alterations, rubbish, or debris. The Exhibitor shall be held fully liable for any damage caused to the venue’s walls, floors, ceilings, or fixtures, and shall not paint, mark, drill into, or otherwise alter any part of the venue.
Removal & Disposal of Uncollected Goods
If the Exhibitor fails to remove all goods, equipment, or waste materials by the designated bump-out deadline, the Organiser may, without obligation and without prejudice to any other rights or remedies, remove, store, sell, or dispose of such items at the Exhibitor’s expense and in such manner as the Organiser deems appropriate in its absolute discretion (including disposal via landfill or other means).
Costs & Debt Recovery
The Exhibitor shall be fully liable for all costs incurred by the Organiser in relation to the removal, storage, disposal, or sale of any Exhibitor goods left at the venue, which shall be recoverable as a debt due and payable to the Organiser.
Payment Deadlines & Late Payment Fees
All payments due to Geek Markets Pty Ltd (“the Organiser”) must be made by the specified due dates. In the event that the Exhibitor fails to make payment by the due date, the Exhibitor agrees to pay the Organiser a late payment administration fee of $150 (AUD) per late payment. This fee is acknowledged by the parties as a genuine pre-estimate of the Organiser’s administrative and overhead costs incurred in managing and following up overdue payments.
Enforcement & Debt Recovery Costs
The late payment administration fee is in addition to, and not in substitution for, any and all other rights, remedies, legal costs, interest, or enforcement expenses (on a full indemnity basis) incurred by the Organiser in recovering overdue amounts.
Credit Card Surcharge
All payments made via credit card (Visa, Mastercard, or American Express) will incur an additional non-refundable surcharge of 3% of the transaction amount, which will be added to the total payable at the time of processing. This surcharge covers bank merchant fees and processing costs and is payable by the Exhibitor
Exhibitor Cancellation & Refund Schedule
If the Exhibitor cancels their participation in the Exhibition, the following refund schedule shall apply based on the date written notice of cancellation is received by Geek Markets Pty Ltd (“the Organiser”):
More than 4 weeks prior to the event: Full refund (0% payable)
Between 4 weeks and 3 weeks prior: 25% of the total contracted amount payable
Between 3 weeks and 2 weeks prior: 50% of the total contracted amount payable
Between 2 weeks and 1 week prior: 75% of the total contracted amount payable
Less than 1 week prior: 100% of the total contracted amount payable
Cancellation fees are liquidated damages, agreed to be a fair and reasonable pre-estimate of loss suffered by the Organiser due to the Exhibitor’s withdrawal.
Non-Payment & Automatic Termination
If the Exhibitor fails to make any payment by the specified due dates, the Organiser reserves the right to immediately terminate this contract without further notice. In such circumstances, the Exhibitor shall forfeit any payments already made and shall remain liable for any outstanding amounts payable under this agreement. The Organiser shall have no obligation to refund any amounts paid by the Exhibitor upon such termination.
Right to Deny Access Due to Outstanding Payments
The Organiser reserves the right, at its sole discretion, to refuse the Exhibitor permission to move in, access, or set up their exhibit if any payments remain outstanding. The Organiser is expressly authorised to re-allocate, occupy, or dispose of any exhibition space vacated or made available by reason of such non-payment, in any manner it deems appropriate, without releasing the Exhibitor from any liability under this agreement.
Termination Due to Exhibitor Breach
The Organiser may terminate this agreement with immediate effect by providing written notice to the Exhibitor if the Exhibitor breaches any obligation (express or implied) under this agreement. In such circumstances, the Organiser is under no obligation to refund any payments already made by the Exhibitor. The Organiser further reserves the right to remove or restrict any exhibit, display, or activity it considers, in its sole discretion, to be inappropriate, offensive, or otherwise objectionable, without any refund or compensation being due to the Exhibitor.
Family-Friendly Environment
Geek Markets Pty Ltd (“the Organiser”) is committed to maintaining a safe and family-friendly environment. Adult-themed material may be sold but must not be openly displayed. All adult products must be secured behind appropriate barriers, coverings, or cloaking devices to prevent access or visibility by minors. Exhibitors must enforce age verification at the point of sale, and sales must be accompanied by a request for valid proof of age.
Prohibited Content
The sale, display, or distribution of illegal pornography, obscene materials, or any content prohibited by law is strictly forbidden and will be met with immediate and severe consequences, including removal from the event and possible legal action.
Adult-Themed Media Restrictions
Playing, projecting, or displaying adult-themed animations, films, or live video content anywhere within the Exhibition venue is strictly prohibited. Failure to comply with warnings on this matter will result in immediate removal of the Exhibitor’s booth, revocation of Exhibitor status, and forfeiture of all fees paid.
Bootleg, Unlicensed & Counterfeit Materials
The sale or distribution of bootleg, counterfeit, or unlicensed merchandise of any kind is strictly prohibited. Exhibitors found selling such materials will be expelled without refund.
AI-Generated & Mass-Purchased Art/Products – PROHIBITED
To protect the integrity of the event and respect the creativity of artists represented, the sale, display, or promotion of AI-generated artwork and mass-purchased or commercially resold art (including but not limited to items sourced from platforms such as Etsy, print-on-demand services, or wholesale purchases) is strictly prohibited at Geek Markets Pty Ltd events.
Exhibitors found offering, displaying, or selling such prohibited materials will be deemed in breach of this policy.
Any breach will result in immediate removal of the offending products, possible expulsion from the event, revocation of Exhibitor status, and forfeiture of all fees paid.
Geek Markets Pty Ltd reserves the right to inspect all merchandise at any time and enforce compliance without prior notice.
Mass-Produced Products from AliExpress, Temu, Alibaba (or similar platforms): Products (including toys, pins, plush, accessories, apparel, or collectibles) sourced from wholesale platforms such as AliExpress, Temu, Alibaba, or any similar mass-purchase commercial vendors are strictly prohibited from sale or display.
Only original creator-owned products, handmade items, or independently designed goods created or directly commissioned by the Exhibitor are permitted.
Enforcement & Consequences
If any restricted, illegal, or contraband materials are found at the event, Exhibitors will be required to immediately remove the offending items. Continued non-compliance may result in immediate cessation of trading privileges, expulsion from Geek Markets Pty Ltd, and forfeiture of all fees paid. No refunds will be provided in these circumstances.
Prohibited Weapons
Any weapon classified as a Schedule 1 Prohibited Weapon under the Weapons Prohibition Act 1998 is strictly prohibited from being sold, displayed, brought into, or possessed at the event venue or within any event-related premises. This includes but is not limited to:
Live blades or knives
Firearms (including deactivated or replica firearms)
BB guns, Air Guns, or similar devices (regardless of caps or markings)
Dangerous or concealed spikes, studs, or sharp implements
Martial arts weapons (e.g., nunchaku, shurikens)
Replica or imitation weapons of any kind
Sale and Display Conditions
Any sale of weapons or weapon-like items (including replicas, props, cosplay weapons) must comply with the following mandatory conditions:
All sales must include clear instructions, either on packaging or through verbal explanation, notifying purchasers that the items must remain sealed and unopened while on the premises.
Exhibitors must ensure that no protruding, sharp, or hazardous edges are exposed that could cause injury or present a hazard to attendees, staff, or other exhibitors.
Legal Compliance & Attendee Restrictions
All Geek Markets Pty Ltd exhibitors, vendors, and attendees must comply with all relevant Federal, State, and Local laws and regulations regarding weapons, imitation weapons, and props. No attendee or exhibitor is permitted to possess any actual weapon onsite unless sealed, packed, and handled in strict accordance with law and event policy.
Mandatory Display of Policy
Exhibitors selling or displaying weapons or weapon-like items must prominently display this Weapon Policy within their booth or exhibition area in a clearly visible location at all times during the event.
Enforcement & Consequences
Failure to comply with this policy may result in, but is not limited to: immediate removal or confiscation of items, expulsion from the event, banning from future Geek Markets events, and notification to relevant law enforcement agencies.
Safety Officer & Compliance Queries
Exhibitors uncertain about the compliance of their weapons, replicas, or props are required to consult with the event Safety Officer onsite before setup or trading. The Safety Officer has full authority to determine compliance with event and police regulations and may require modification or removal of non-compliant items.
Prohibited Weapons
Any weapon classified as a Schedule 1 Prohibited Weapon under the Weapons Prohibition Act 1998 is strictly prohibited from being sold, displayed, brought into, or possessed at the event venue or within any event-related premises. This includes but is not limited to:
Live blades or knives
Firearms (including deactivated or replica firearms)
BB guns, Air Guns, or similar devices (regardless of caps or markings)
Dangerous or concealed spikes, studs, or sharp implements
Martial arts weapons (e.g., nunchaku, shurikens)
Replica or imitation weapons of any kind
Sale and Display Conditions
Any sale of weapons or weapon-like items (including replicas, props, cosplay weapons) must comply with the following mandatory conditions:
All sales must include clear instructions, either on packaging or through verbal explanation, notifying purchasers that the items must remain sealed and unopened while on the premises.
Exhibitors must ensure that no protruding, sharp, or hazardous edges are exposed that could cause injury or present a hazard to attendees, staff, or other exhibitors.
Legal Compliance & Attendee Restrictions
All Geek Markets Pty Ltd exhibitors, vendors, and attendees must comply with all relevant Federal, State, and Local laws and regulations regarding weapons, imitation weapons, and props. No attendee or exhibitor is permitted to possess any actual weapon onsite unless sealed, packed, and handled in strict accordance with law and event policy.
Mandatory Display of Policy
Exhibitors selling or displaying weapons or weapon-like items must prominently display this Weapon Policy within their booth or exhibition area in a clearly visible location at all times during the event.
Enforcement & Consequences
Failure to comply with this policy may result in, but is not limited to: immediate removal or confiscation of items, expulsion from the event, banning from future Geek Markets events, and notification to relevant law enforcement agencies.
Safety Officer & Compliance Queries
Exhibitors uncertain about the compliance of their weapons, replicas, or props are required to consult with the event Safety Officer onsite before setup or trading. The Safety Officer has full authority to determine compliance with event and police regulations and may require modification or removal of non-compliant items.
Compliance with Laws & Regulations
The Exhibitor agrees to fully comply with all applicable statutes, regulations, by-laws, ordinances, and lawful directions or requirements of:
The owner or operator of the event venue;
Federal, State, and Local government authorities, semi-government authorities, and regulatory agencies;
Any relevant departments or bodies, including but not limited to:
Fire and Emergency Services;
Public Health Authorities (especially regarding food handling, preparation, or display);
Liquor Licensing Authorities (if the Exhibitor proposes to sell, sample, or serve alcohol);
Lotteries and Art Union Authorities, the State Lottery Office, or equivalent regulatory bodies (if conducting raffles, lotteries, guessing competitions, games of chance, or similar activities).
Any activity of the Exhibitor that requires specific licenses, permits, or approvals must be obtained by the Exhibitor at their sole cost and must be presented to Geek Markets Pty Ltd (“the Organiser”) upon request. No such activity is to be conducted without the prior written consent of the Organiser.
Obligation to Obtain Written Consent
The Exhibitor must not conduct any lottery, raffle, guessing competition, side show, game of chance, or similar activity without the express prior written approval of Geek Markets Pty Ltd. Any such activities must fully comply with all statutory and regulatory requirements and permits.
Indemnity & Liability
The Exhibitor shall fully indemnify and hold harmless Geek Markets Pty Ltd, its directors, employees, agents, and contractors, from and against any and all actions, claims, liabilities, demands, damages, penalties, fines, losses, costs, or expenses (including legal fees on a full indemnity basis) arising directly or indirectly from:
The Exhibitor’s failure to comply with this clause;
Any breach of laws, regulations, or venue policies by the Exhibitor;
Any act, omission, or negligence by the Exhibitor, its staff, or contractors, in relation to statutory compliance.
This indemnity survives the termination or conclusion of the Exhibitor’s participation in the event.
Exhibitor’s Responsibility for Insurance Coverage
(a) Geek Markets Pty Ltd (“the Organiser”) shall not be responsible or liable for any loss, damage, theft, destruction, or injury to the Exhibitor’s products, displays, booths, equipment, or other property, however caused. This includes but is not limited to loss or damage resulting from theft, fire, flood, water ingress, storm, riot, civil commotion, strikes, lockouts, acts of terrorism, or any other force majeure event or cause beyond the control of the Organiser.
It is a strict condition of participation that the Exhibitor arranges adequate insurance cover at their own expense for all products, displays, booths, and other property against any and all risks of loss or damage as outlined above. The Organiser reserves the right, but is under no obligation, to request and inspect evidence of such insurance policies prior to the Exhibitor being granted access to the Exhibition venue.
Mandatory Public Liability Insurance
(b) The Exhibitor must, at its own expense, take out and maintain a Public and Products Liability Insurance policy with a reputable insurer providing coverage for a sum of not less than AUD $20,000,000 per occurrence. The Organiser reserves the right, but is under no obligation, to request and inspect evidence of such insurance coverage before granting access to the Exhibition venue.
In the event of any claim, action, proceeding, or demand for damages or personal injury made against the Organiser, arising out of or in connection with the Exhibitor’s participation, booth activities, or use of allocated space, the Exhibitor agrees to fully indemnify and hold harmless Geek Markets Pty Ltd, its directors, officers, staff, contractors, and agents from any such claim or liability.
Workers Compensation Insurance
(c) The Exhibitor must, where required by law, take out and maintain Workers Compensation Insurance covering all employees, contractors, and other personnel engaged in relation to its exhibition booth. Such insurance must be in accordance with the relevant provisions of the Workers Compensation Act and Occupational Health and Safety legislation in the jurisdiction of the event.
The Organiser reserves the right, but is not obliged, to request and inspect evidence of such Workers Compensation insurance prior to granting access to the venue.
The Exhibitor shall indemnify and hold harmless Geek Markets Pty Ltd from and against any claim, liability, cost, or expense arising out of or in connection with any failure by the Exhibitor to comply with Workers Compensation, Occupational Health & Safety, or similar statutory obligations, including any claims made by employees, contractors, regulatory bodies, or other third parties.
Survival of Indemnities
The indemnities provided under this clause shall survive the termination or conclusion of the Exhibitor’s participation in the Exhibition and shall not be affected by any act, omission, or waiver by the Organiser.
Force Majeure
Geek Markets Pty Ltd (“the Organiser”) shall not be held liable for any delay, interruption, failure, suspension, or cancellation of the event arising directly or indirectly from any cause beyond its reasonable control, including but not limited to acts of God, natural disasters, earthquakes, floods, storms, fire, explosions, epidemics, pandemics, acts of terrorism, war (declared or undeclared), civil unrest, strikes, lockouts, labour disputes, shortage of materials, failure of power supply, transport disruptions, postal or courier failures, unavailability of venue or premises, government restrictions or shutdowns, or any other unforeseen event or circumstance that renders performance impracticable.
Exclusion of Liability
To the fullest extent permitted by law, Geek Markets Pty Ltd shall not be liable for any direct, indirect, incidental, special, punitive, exemplary, or consequential damages, including but not limited to claims, losses, liabilities, costs, expenses, loss of data, loss of business, loss of revenue, loss of profits, loss of goodwill, or reputational harm, arising out of or in connection with the Exhibitor’s participation in the event, regardless of the cause of action or legal theory, whether in contract, tort (including negligence), breach of statutory duty, or otherwise.
Right to Control & Enforcement
The Organiser reserves the right, at its absolute discretion, to approve, modify, or remove any booth display, product, or activity that it considers detrimental to the event’s operation, image, or safety. This includes the right to expel any Exhibitor who fails to comply with event rules, venue policies, or lawful requests made by the Organiser or its representatives. In such circumstances, no refund, credit, or compensation will be provided to the Exhibitor.
No Refunds for Non-Attendance or Breach
Exhibitors who fail to occupy their allocated booth space for any reason whatsoever, including but not limited to personal circumstances, travel disruptions, business issues, illness, or failure to comply with these Terms and Conditions, shall forfeit all monies paid. No refunds, credits, or transfers will be issued once payment and a signed registration form have been received by Geek Markets Pty Ltd.
No Liability for Third-Party Failures
The Organiser shall not be liable for any failure, delay, or interruption caused by third parties, including but not limited to venue operators, service providers, contractors, or utility suppliers, and shall bear no responsibility for any resultant loss or inconvenience to the Exhibitor.
Entire Agreement & Non-Waiver
These Terms and Conditions constitute the entire agreement between the parties and supersede all prior understandings, agreements, or representations. No waiver or failure to enforce any term shall be deemed a waiver of any other term or right.
1. General Code of Conduct (Exhibitor Behaviour)
2. Noise & Public Disturbance Policy
3. Signage & Promotional Materials
4. Intellectual Property (IP) Infringement Responsibility
5.Security & Loss of Goods Clause
6. Bump-In / Bump-Out Procedures & Timeframes
7. Governing Law & Dispute Resolution
8. Photography & Media Consent
9. Health & Safety Compliance Clause
10. Sustainability & Waste Management Clause
1. To confirm that you’ve read, understood, and agree to all terms and conditions
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